General

Registration is free of charge. You only pay once you receive salary through us. Your only cost is our service fee which is 3-6% from the VAT 0% invoicing total. The registration does no oblige you to anything so you can stop using service whenever.

Establishing a trade name or company is not hard, it can be done in www.perustayritys.fi service. The pivotal issue is that when establishing a company you are bound by entrepreneur’s liabilities. You have to take care of pre-tax, VAT, bookkeeping, etc. You can outsource these to accounting firm, but you are still responsible that all required declarations and payments are handled in due time. Probably you handle the invoices and accounts yourself.

When working through Eezy you do not have entrepreneur’s liabilities except pension insurance, and even in that we will help you. You market and agree your work while Eezy will take care of administrative and statutory liabilities. Your earnings will be paid as salary in which we have deducted all costs. Your income level depends on your invoicing similarly than if you have your own company. Eezy service is not founded because establishing a company is hard or complicated, it is founded to be an easy option to invoice work without establishing a company with its liabilities and risks.

Eezy can be used in business areas where persons sell their knowledge and work. In case your activity requires great investments for equipment, we recommend to establish a company. If you retail or wholesale products or hold online shop where customers can pay products through internet bank or by credit card, please contact our customer service p. 09 4247 5630 or info@eezy.fi 

There is no clear calculation formula for this because these are not directly comparable. If you take of invoicing and bookkeeping yourself, and you always have enough work, own company is more profitable. However, if you calculate a price for the paperwork, Eezy could be more profitable business model.

In terms of taxation and bookkeeping you are an employee. Under Unemployment Security Act, entered into force 1.1.2016, you are considered as an entrepreneur. You still are allowed to have so called earnings-related unemployment allowances if your entrepreneurially work is considered part-time work. In terms of pension insurance you are considered under Self-employed person pension insurance scheme (YEL) so you are required to acquire YEL-insurance if insurance liability conditions are fulfilled.

We do not deliver or market work. Each person who is working through Eezy market their work or service independently. You can exploit our jobit.fi service where you can market your knowledge free.

Is Eezy suitable for me?

Your client is liable to take of all employer’s liabilities when you are working with freelancer tax card or with any other tax card, because in every case there is an employment relationship. Especially in project-natured or short term employments this is considered as disadvantage. When working through Eezy your client can pay the work with one invoice without being an employer. This increases your job possibilities.

Yes, there are no limitation by Eezy on this.

Yes, we highly recommend that! By Eezy you can test and develop your business idea easily and risk-freely. When starting to work through us, you can immediately concentrate on the profitable activity because you do not have liabilities related to establish a company. In case you decide to establish a company later, it is notably less risky since you have already gained experience about marketing and entrepreneurially work. Additionally, you have already clients. If you find that entrepreneurship does not match your dreams, you can stop using our service without any limitations.

Your readiness, experience and successful activity through us are your advantages when applying startup grant.

Yes, but our condition is that you do no have an active company or trade name while working through us. You can quit your own company or remove it from pre-tax and VAT register.

Can I use Eezy in my business sector?

Eezy is suitable for housing and cleaning services, and we have a lot of professional working in that field. Comparing to own company, working through Eezy is more easier because Eezy create and send the invoices to your clients. You can deduct tool and material expenses but we can also cover tax-exempted travel expenses which are related to your own car. Additionally, if you need an assistant in your work, it is possible through Eezy.

Eezy is suitable for you and we have a lot of professionals working in creative industries. Through Eezy you can invoice your work without establishing a company. You can either use your freelance tax card or Eezy.

When working through Eezy the deductions of supplies expenses is limited. Supplies expenses can be deducted in your personal tax return as expenses from the production of income. The benefit of this is that then you have the ownership of the supplies.

Invoicing participation fees is possible. We can accumulate the paid fees as one payment and then pay your salary. We also take into account expenses related to materials, travel, rent, assistant, etc.

Eezy is suitable for invoicing translations, but we can also invoice clients abroad.

Use of service

You can work independently or with other service providers who are registered into Eezy. You can share the invoicing price as you have agreed with others. All service providers can deduct their work-related expenses.

We withhold taxes according to the tax card we have received. It can be the original tax card or secondary-employment tax card. In this case it would be the secondary-employment tax card which usually has higher tax rate. However, in your annual taxation, the secondary-employment taxation is not mere severe than your first-employment taxation. Tax authorities calculate your annual income together and tax your all income with the same rate despite notwithstanding if it is earned from full or part-time work.

You can only work for one client.

Invoicing

Invoicing details are sent to Eezy in Extranet by using an invoicing order form. The sent invoicing order form and client register are saved in Extranet. You can use the client register as a base for new invoicing order forms. You can also spool which means that you can save unfinished invoicing order form and continue it later.

If you need assistance in invoicing matters, please contact p. 09 4247 5637 on weekdays  9-15, or email laskutus@eezy.fi

There is no lower limit so you can also invoice small amounts. If you only invoice small amounts (under 80€/invoice) because of the nature of your activity, please contact our customer service to find a best possible solution for you.

Eezy’s service fee is 3-6% from the invoicing price excluding VAT and the service fee is deducted during salary payment process. The minimum service fee is 20€ which can increase the share of service fee in small activity. However, you can accumulate invoicing sums and compound those as one salary. The time limit for accumulating invoicing sums is five months. By this way you can avoid the minimum service fee. In case the invoicing sum excluding VAT which is the base for salary payment is over 334,40 EUR (Sum including 413,40 EUR) the minimum service fee does not increase the share of service fee over normal fee.

We check the important details and strive to correct possible errors before sending. In case ambiguity we may contact you to correct the errors. We strive to make sure that your client receives proper and flawless invoice.

You can invoice private persons through us. The client has a possibility to apply a tax credit for household expenses if tax authorities’ conditions are fulfilled. Please clarify in the invoice the share of work from materials, tools, etc.

The invoice has your name and phone number. You can add your marketing name and logo to the invoice if you like. It is possible to bring your name/marking name up in the actual invoicing text.

Please see the example invoice here.

If you send the invoicing order form before 2 pm. (14:00), we create and send the invoice on that day. This requires correctly filled invoicing order form. Please always make sure before submitting the invoicing order form that all necessary details are correctly filled.

You can follow invoicing situation in extranet in real time. There you can see the situation of sent invoicing order form; when it has been invoiced, whether we have received the payment from your client, or whether we have paid the salary.

In certain situations, yes. Through Eezy it is possible to invoice with 10% or 24% VAT rate. The choice shall be done in the invoicing order form. Invoicing without VAT (0%) is also possible, for example when working as a journalist or performing artist. If you are unsure which VAT rate applied in your situation, our customer service is pleased to help you pho. 09 4247 5637 on weekdays 9-15, or email laskutus@eezy.fi

You can also invoice travel expenses, materials, supplies, tools from your client besides work. These expenses can be invoiced by the price you agree with the client. If you invoice travel expenses, it is not required to follow the tax authorities’ guidance related to tax-exempted travel expenses. The invoiced expenses does not have influence for the salary payment because only the invoice’s total amount is the base for salary payment. Therefore, invoiced expenses are not deductible or tax-exempted expenses in the salary payment process.

In order to apply tax-exempted expenses or deductible work-related expenses, you must always fill in an expense form in Extranet. Tax-exempted expenses can only be covered in accordance with the guidance of tax authorities.

It is possible and we have strong experience on invoicing foreign companies. Within the EU the VAT is reversed so we will send the invoice excluding VAT and the recipient is liability to handle to VAT. For the invoicing order form you need your client’s local VAT number. Typically, you can have this from your client directly. Check here whether the number is correct. Finnish Tax authorities guide and customer service’s number can be found here.

If your client abroad (in the EU) does not have VAT number, please fill in the ‘foreign’ invoicing order form and choose VAT 24%. Invoices third-countries are sent with VAT 0%.

Questions related to invoicing foreign companies, please contact our customer service pho. 09 4247 5637 on weekdays 9-15, or email laskutus@eezy.fi

Yes, please choose ‘Domestic with reverse VAT (construction industry)’ invoicing order form.

If your client pays the invoice late, you can request us to start collection proceedings. In case we haven’t received the payment even after two payment reminders, we can transfer the invoice to collection agency at your request. These actions do not cause any additionally costs for you. Even though the debts can usually be recovered, in large assignment it is recommended to divide the payments between several payment instalments to decrease risks.

Salary payment

Your gross-wage is 88-96% from the invoicing price excluding VAT. Respectively, your gross-wage is 71-77% from the invoicing price which includes VAT 24%. The variation depends on the different accident insurance rates. Please check the accurate rates from salary calculator in extranet. All salaries are ‘final’ which means that those include holiday compensation and other possible additional instalments.

In our normal process we calculate and pay your salary on the next day at the latest, once we have received the payment from your client. We can also pay your salary later if you want, but the salary has to paid within 5 months after payment has been received.

You can accumulate smaller payment to larger instalment, which is the base for salary payment. You can follow arrived payments in extranet in real time.

Your taxable income would be 23,90€/h.

Please also remember that your client has a right to apply tax credit for household expenses. S/He is allowed to deduct 50% (in 2017) from the invoicing price including VAT.

More info about tax credit for household expenses www.vero.fi

You taxable income would be 1,849,32€. Please see the detailed payslip here.

Covering expenses

Work-related expenses can be, for example materials, supplies or travel related. If these expenses were not taken into account during salary payment process your taxable income would be the total amount including these expenses. This also means that from these expenses we would deduct taxes and other costs similar than from your salary, when you would be able to back only part of the expenses you had.

Therefore, we separate the amount of expenses from the amount received from your client  before salary payment and cover these expenses fully to you. After this we pay your salary from the remainder amount after statutory deductions.

These covered expenses are not salary nor tax-exempted expenses, so these will not be notified tax authorities or can be seen in salary certificate.

For the requirements related to bookkeeping we can cover expenses which are not older than 2 months from salary payment date. If you have invoiced the expenses from your client, we can cover these costs from the longer period of time. The expenses can only be covered during salary payment, so please also notice the opportunity to deduct expenses in your own tax return as production of income.

One receipt can concern several assignment but you must clarify in expense form in which invoices you have used these purchases.

Purchases related to computer, camera or phone are not deductible through us. This is mainly because the tax authority states that these type of purchases have also private use. By covering these type of expenses may lead to a situation that at least some of the purchases could be considered as salary. Additionally, if Eezy would cover these type of expenses, Eezy would be the owner of the products, and the resale or trade could be extremely hard.

These and equivalent type of expenses can be deducted in your personal tax return as production of income.

There is no personal or work-related upper limit in expenses. However, from every work you should receive at least the minimum salary stated in collective agreements after reimbursement of expenses. This may, in some situations, limit the reimbursement of expenses or the amount of tax-exempted expenses.

You can scan or take clear pictures of the receipts and attach receipts directly to expense form.

We highly recommend you to keep the original receipts until salary payment in case that the receipts are not somehow acceptable and we would need you to send the receipts again.

Please see detailed information about sending receipts.

Insurances

When working through Eezy, you do not need any additional insurances except Self-employed persons pension insurance (YEL) if required. Eezy has liability insurance but also voluntary accident insurance for work-related accidents. More info here.

Eezy’s service fee includes liability insurance which covers all type of work (except consultancy and design work) up to 1 million EUR. The insurance is valid also in work performed outside Finland, except North America and war zones.

The liability insurance is automatically valid, and its validity does not require any actions from you. If you need any kind of certificate about the validity of the insurance, for example to your client, please contact our customer service.

You can acquire the additional insurance from IF insurance company. The insurance contribution is deductible through us. For more information, please contact our customer service.

Pension insurance

Persons working through invoicing service are considered in terms of pension insurance as entrepreneurs since 1.5.2017. It means that if your annual earnings exceed YEL minimum limit (7645,25€ in 2017), you must have such insurance.

If your earnings are below the minimum limit, you can have a voluntary pension insurance.

It is possible to authorize Eezy to acquire the insurance on your behalf, thus you can make the necessary changes to the insurance in Extranet. Insurance payments will be sent directly to your home address and the payment liability is on you. However, the insurance payments are deductible on your personal tax return.

Since 1.5.2017 persons working through invoicing service insure themselves with Self-Employed persons pension insurance if minimum earnings limit (7645,25€ in 2017) exceeds.

Unlike TyEL-payments, which are paid according to confirmed salary, in YEL system, you as the insured person, estimate your annual income which is the base for insurance contributions and accumulating pension. As YEL insured self-employed person your pension accumulates according your estimated annual income.

You are liable to acquire the respected insurance, but we strive to make the pension insurance system as easy as possible for you. Since 1.5.2017 it is possible to authorize Eezy to acquire the insurance on your behalf, thus you can make the necessary changes to the insurance in Extranet. Insurance contributions will be sent directly to your home address and the payment liability is on you. However, the insurance contributions are deductible on your personal tax return.

If you like, you can acquire YEL insurance directly from insurance company.

YEL income is the base of pension insurance which determines the amount of future pension and pension contributions.

According to the law, the YEL income must correspond your work effort or salary which corresponds the average salary paid on that work. The income is not directly based on your entrepreneurial or taxable income.

More information in Finnish Centre of Pensions website

You can change your estimated income according to the situation when your work effort changes. Please remember that changes on estimated income are not retroactive but only impacts on future pension contribution and accumulating pension.

Finnish Centre of Pensions (PCP) supervises entrepreneurs and self-employed persons pension insurance and income. If you have not acquired insurance and your income exceeds the minimum YEL income limit, PCP will recommend you to correct the neglect. If you do not follow the recommendation, PCP will acquire the insurance, on your behalf and at your expense, from insurance company and penalty payment is added. Additionally, you will lose your right to reduction for new entrepreneurs.

Yes, but remember that you have the liability to acquire the insurance if required. We do not supervise statutory pension insurance but we strive to make it as easy as possible for you, and offer enough information to support your solutions.

As a YEL insured person your social security is determined in the same basis as entrepreneurs, thus it is based on estimated earned income.

Benefits based on your estimated earned income:

  • Sickness allowance
  • Maternity and paternity allowances and parental allowance
  • Your unemployment security

As a YEL insured person you may have right to apply unemployment allowance or as a member unemployment fund to earnings-related unemployment allowance, if your confirmed YEL income is annually at least 12,564 EUR.

If you work full-time and work entrepreneurially only part-time, you can still be a member of unemployment fund.

Statutory pension insurance can be transferred from one company to another in December, March, June or September. The insurance must be in one company at least 12 months before it can be transferred to another company.

You can terminate your YEL insurance to that day when your statutory YEL insurance liability ends, for example when you stop entrepreneurial activity totally or your income are below YEL minimum limit.

If you have authorised Eezy to acquire and manage your insurance on your behalf, you can terminate the insurance in Extranet.

If you have acquired the insurance by yourself, please contact the insurance company directly. Typically email, which states that you are willing to terminate your YEL insurance because your insurance liability have ended, is sufficient.

Unemployment benefits

If salaries paid by Eezy does not exceed 300 EUR in a months or 279 EUR over a 4-week period, the salary does not have impact on your unemployment benefits.

If the earned income more than so called ‘exempt amount’ 300/279 EUR, the income is adjusted to unemployment allowance.

Practically, the adjustment means that half of the income earned in top of the ‘exempt amount’ will be deducted from your unemployment allowance. Please contact the unemployment office for more information.

If you are unemployed and receive earnings-related allowance or basic unemployment allowance, you may lose you right to receive such allowance if you employ through Eezy full time. The decision about full time employment is made by unemployment authorities.

Work done through Eezy or any other invoicing service is determined as entrepreneurial activity and does not therefore accumulate work history.

Mikäli olet ottanut YEL-vakuutuksen, johon määrittelemäsi työtulo on vähintään 12 564 euroa, on sinulla mahdollisuus yrittäjän työttömyysturvaan. Lisätietoa:

If you have acquired YEL insurance and your estimated annual income is at least 12,564 EUR, you have a possibility to have entrepreneurs’ unemployment benefits. More info:

AYT website

SYT website 

In the beginning of this year, there were many changes to Unemployment Security Act. In terms of self-employed persons there was a change whereby person who work entrepreneurially full time remains a right to unemployment benefits if the employment does not last continuously more than two weeks (14 calendar days)

In short-term entrepreneurial work, like in any other work, the income is informed only to respective authorities, and income is taken into account when paying unemployment allowance. Unemployment office does not do statement or opinion about short-term entrepreneurial activity.

Unemployment Security Act does not limit how often a person can employ oneself entrepreneurially in two week cycles. In principle it can be said that one day break between employments is sufficient, but we have received contradictory and indistinct opinion from unemployment authorities.

At the moment our recommendation is that if you want secure your right to unemployment allowance, contact the authorities after the first employment period and request them to evaluate your situation.